Privacy Policy

Last updated: April 24, 2024

1. Introduction

JackTrace ("we," "our," or "us") is committed to protecting the privacy of all participants in the Employee 50/50 Raffle Draw. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you participate in our raffle program.

2. Information We Collect

When you enroll in the Employee 50/50 Raffle Draw, we may collect the following personal information:

  • Full name and employee identification number
  • Department and campus location
  • Work email address and phone number
  • Payroll information for ticket deductions
  • Photograph (winners only, with consent)

3. How We Use Your Information

We use the information collected for the following purposes:

  • Administering the raffle draw, including ticket allocation and prize distribution
  • Processing payroll deductions for ticket purchases
  • Contacting winners and verifying eligibility
  • Publishing winner announcements on our internal website
  • Complying with lottery licensing requirements under Ontario law

4. Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

  • With the Alcohol and Gaming Commission of Ontario (AGCO) as required by our lottery licence
  • With payroll and human resources departments for ticket deduction processing
  • Winner names and photographs may be published on our website with the winner's consent
  • When required by law, regulation, or legal process

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Access to participant data is restricted to authorized raffle administrators only.

6. Data Retention

We retain participant information for the duration of the raffle program and for a period of seven (7) years thereafter, in accordance with Ontario gaming regulations and financial record-keeping requirements.

7. Your Rights

You have the right to:

  • Access your personal information held by us
  • Request correction of inaccurate information
  • Withdraw from the raffle program at any time
  • Request deletion of your photograph from winner announcements

8. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, please contact the Raffle Hub administration office:

Email: raffleadmin@jacktrace.com
Phone: 1-855-MY-TRACE
Office: Human Resources, 1600 West Bank Drive, Peterborough, ON K9L 0G2